Admissions Agreement

ADMISSIONS AGREEMENT
CHILD’S FULL LEGAL NAME
Date of Birth
Date Format: MM slash DD slash YYYY
Parent’s Name
LEGAL ORGANIZATION
Montessori Explorer is administered by Scientia Education Solutions Corp. a for profit educational corporation created to establish Montessori schools for children. Montessori Explorer serves children toddler through Pre-K and is not part of Scientia Education Solutions Corp private elementary program. Dinusha Perera is appointed Executive Director of Montessori Explorer Primary Program. Montessori Explorer admits students of any race, color, religion, nationality, ethnic origin, economic background and sexual orientation to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, religion, nationality, ethnic origin, economic background and sexual orientation its educational policies, admissions policies and other school-administered programs.
LEGAL ORGANIZATION: PARENT INITIAL
EVALUATION PERIOD
The first month is considered a probationary period. The school will evaluate the child’s needs to ensure that the environment and the program fit the child and stimulate learning for your child. It is your opportunity to oversee the program ensuring the choice made is in the best interest of your child’s growth and development. If the child’s behavior is disruptive and pose a safety issue to the rest of the school children, the child will be dis-enrolled at any point during a school year. At any point during this first month either party can terminate this agreement for the best interest of all parties involved. Please note that the registration, material fee and school fees deposit will not be refunded.
EVALUATION PERIOD: PARENT INITIAL
STUDENT EXPLUSION POLICY
A student enrolled at Montessori Explorer Primary Program will get expelled for the following reasons. • Extreme and unsafe behavior of child that puts him/her or other children in danger. • Extreme and unsafe behavior displayed by parents/guardian of child toward staff, clients (parent), and or children of the school. • Adult/child bringing to the school any type of weapon (guns, knives, sharp objects etc.). • Arriving at the school under the influence of any controlled substance. • Driving recklessly on school grounds that puts other adults and children at risk. • Disruptive behavior that threatens the peace of the school environment or destruction of school property. • Non-payment of school tuition past 30 days
STUDENT EXPLUSION POLICY: PARENT INITIAL
DISCIPLINARY ACTION POLICY
A student or parent will receive warnings and if behavior unchanged leading to expulsion for the following reasons. Adults: • Display of intimidation and aggression towards teachers, other parents & or children. • Display of unacceptable disciplinary methods used on child/ren on school grounds. Children: • Aggression towards other children that is not age appropriate • Aggression towards teachers that is not age appropriate • Destruction of school property and classroom materials • Habitual stealing of classroom, school, or children’s property • Inappropriate behavior that is socially unacceptable If the child’s teacher and the school administration decide the child is not fit to the Montessori environment or a particular classroom there will be a parent conference prior to any final decision is made. If the concern exists and cannot be resolved to the satisfaction of the school, notice of withdrawal will be given. The child can be re-admitted to the school once the child is more ready. I understand that the Registration Fee is NOT refundable.
DISCIPLINARY ACTION POLICY: PARENT INITIAL
TUITION and MODIFICATION
Tuition is paid a month in advance and due on the 25th day of each month. There is a five-day grace period. Payment must be received by no later than the 1st of the month. After the 2nd of the month your account will reflect an automatic non-waivable late fee of $45. The tuition is a 12-month installment and tuition are paid in full each month. No tuition discounts, tuition holds, temporary withdrawals, or non-payment is granted for holidays, vacations, absenteeism, natural disasters, pandemics, or midyear withdrawal due to switching schools. Withdrawals of students are not granted after the first semester other than for military families. Students withdrawing after the first semester of the school year must pay the remaining tuition installments until end of the school year. No records will be transferred until all payments are up to date. If tuition is 30-days late, your child will be unable to attend classes until payment arrangements have been made with the school office. All registration/enrollment fees must be paid by the due dates for the school to secure a spot for the child. This term is for both re-enrollment and new students. All checks returned or stopped by the bank will be subject to a $30.00 fee. If the Parent is consistently late paying tuition fees, the School may, in its sole discretion, terminate Student’s Enrollment and enroll another child to take the place of the Student. In the event the 25th of the month falls on a school vacation time, the tuition fee must be dropped off in the locked tuition box that is installed by the front gate. A receipt will be emailed to the parent once the tuition is processed. Tuition Terms & Conditions I understand that this is a guaranteed rate and does not include holidays, vacations, and professional development closures listed in this agreement. I understand that rates are subject to change, as conditions require. I will receive as much advance notice as possible. The set tuition is the monthly installment of the annual school fees. No credit is offered for school closures that occur due to natural disasters, pandemics, terrorist attacks, and other closures that is needed due to County and State requirements. In the event school is closed due to above reasons, the school will continue digitally, and the teachers will work remotely. Parents are responsible for all contracted annual school fees payments for the school year. An additional 4% will be charged on top of the weekly school fees as processing and administration fees for each weekly payment. Tuition Fees for the month is collected in the form of cash, money order, check or by electronic processing. We offer debit card and ACH payment methods to pay tuition fees. All checks regardless of the program must be made payable to “MONTESSORI EXPLORER”. We no longer accept Visa, MasterCard or Discover card payments. All credit card payments have a 6% administration fee added to the monthly tuition.
TUITION and MODIFICATION: PARENT INITIAL
SCHEDULE & LATE PICKUP FEES
I understand that Montessori Explorer is open from 7:00 am to 6:00 pm, Monday through Friday, and the school year starting July through June. School is open at 7:00 am for early childcare and evening extended care starts at 3:30pm. Please see childcare schedule for further information. All children should arrive no later than 8:15 a.m.; this allows the planning of activities for the children. I understand that I need to notify the school if my child is to be late or absent on any given day. (Please note ALL Primary and Kindergarten & Elementary children should be in class by 8:00am and will be considered LATE after 8:15am) I understand that if my child remains past the scheduled closing time, I will be charged, and I agree to pay an additional fee of $20.00 for the first 15 minutes or any fraction and thereafter $1.00 per minute for every minute the Parent is late picking up their child. The payment for the said late pickup should be paid in cash to the closing teacher who is in-charge at the time of pick-up. If this payment is not paid immediately to the closing teacher, the child will be refused future care after 6:00 pm. I understand the hours of operation only reflect the hour’s children are in care, but it does not reflect all the additional hours necessary to provide a quality program. All teachers work through the long breaks at school or work from home. In the event of excessive absences and late arrivals, the school will take measures to make parents drop off their children on time and are at school when the school is in session. If remedial procedures do not change tardiness and excessive absence the school has the right to enroll another child in place of a child who is not at school while school is in session. The child may be re-enrolled back if there is space available. All school fees installments have to be settled prior to the child going on vacation.
SCHEDULE & LATE PICKUP FEES: PARENT INITIAL
EXTENDED CARE
Childcare is available for families who are unable to pick-up their children on the scheduled pick-up times. These hours are considered Extended Child Care and parents should inform the school each month if the scheduled extended care hours vary monthly. Please note the hours for this extended care should be paid using a separate check and made payable to “Montessori Explorer”. An attached sheet is enclosed with the admissions form to determine the Monthly childcare payment. Childcare hours are billed separate at the end of each month. Please settle this payment as soon as you receive the extended care statement. Extended care exclusions Aggressive parents Disrespectful parents Unsafe behavior from children Aggressive children
EXTENDED CARE: PARENT INITIAL
CHILD CARE
Child Care Fees: The childcare provided during the school regular hours shall be charged at the rate of $7.00 per hour or fraction thereof daily; billed at the end of the month and payable upon receipt. Child Care Fees: 7:00am T0 – 8:00am After 12:30pm (Half day children) After 3:30pm (Full day children)
CHILD CARE: PARENT INITIAL
DAILY SIGN-IN
I agree to complete the Sign-In/Sign-Out procedure; I understand that I am required to clock IN the child’s sign-in/out card as soon as I arrive in the school premises with complete signatures, on a daily basis. I also have to hand over my child to his/her classroom teacher, until then it is my responsibility to supervise my child at all times. If school incurs licensing penalties because a parent has failed to sign-in or sign-out their child daily, the school will invoice those expenses to the said parent for failing to follow licensing procedures. The automated clock-in system is located at the front office. The Procare system maintains each child’s daily attendance. If due to technical issues the Procare touch system is out of order, please use the paper sign-in/out that will be available to parents for the child. The Timecard serves as a legal document for child’s presence at the school. It should be completed daily without failure
DAILY SIGN-IN: PARENT INITIAL
DAILY SIGN-OUT
THE CHILD MUST BE CLOCKED-OUT before leaving the school with your child. I understand that I should ONLY clock-out my child/ren once I gather my child/ren from the playground and ONLY BEFORE leaving the school with my child. Daily dismissal will be done according to the half day and full day times. All parents are REQUIRED to escort their children to and from school. Due to liability issues the school’s insurance carrier has advised the school not to allow children to use the playground or classrooms after the parent/s have signed the child out. We urge the parents to ask their children to go home soon after they are picked up and not be allowed to mingle with the children who are in childcare. During “exceptional times” such as pandemics where the school must limit the number of people walking into the school buildings, the school will adapt to a social distancing protocol where a teacher will do the well check and temperature check outside of the school building. Sign in/out will be completed by a teacher during this “exceptional time”.
DAILY SIGN-OUT: PARENT INITIAL
REGISTRATION FEE
I understand that a one-time non-refundable Annual Registration Fee for the Pre-Primary, Primary & Elementary program shall be paid to enroll my child. RE-REGISTRATION, RE-ENROLLEMENT FEES I understand that in order to continue my child’s enrollment each year, I must pay an annual non-refundable re-registration fee, that is due not later than February 15th of each year.
REGISTRATION FEE: PARENT INITIAL
FAMILY (SIBLING) DISCOUNTS
A five percent (5%) tuition discount is offered to each additional child after the first child enrolled from the immediate family. The discount is applied to the least costly tuition rate. Family discount may not be combined with any other discount or promotion. These discounts are available only to those clients who pay in advance for services rendered. This discount cannot be combined with any other discount that has already been offered to the first child in the same family.
FAMILY (SIBLING) DISCOUNTS: PARENT INITIAL
SCHOOL FEES DISCOUNTS
The following discounts apply for parents who wish to pay their child’s school fees annually or bi-annually and NOT for monthly payments. School fee is a set annual amount and there will be no discounts offered for absence or vacations as the school fees is charged for the total number of days the school is open. Full monthly school fees installment should be paid for the chosen program and no discounts are offered for any days or months not used. School fees paid annually - 5% discount of the total annual school fees payment School fees paid bi-annually - 2.5% discount of the total annual school fees payment (The 2.5% discount will be applied to the 2nd half of the bi-annual payment These discounts are available only to those clients who pay in advance for services rendered. No other discounts can be combined with the annual fees discount. In the event of withdrawal from the school program during the school year, the annual school fees paid will not be refunded.
SCHOOL FEES DISCOUNTS: PARENT INITIAL
VACATION TIME FOR CHILD
I understand that I need to notify the teacher 2 weeks in advance of the child’s vacation. Payment for vacation time is full tuition fees, there will be no tuition credit offered for absences. Payment is due prior to vacation.
VACATION TIME FOR CHILD: PARENT INITIAL
NATURAL DISASTER
In case of a natural disaster, Montessori Explorer is not obligated to refund tuition or make up days lost due to school closure.
NATURAL DISASTER: PARENT INITIAL
PANDEMICS & OTHER DISASTERS
In case of a pandemic that will prevent the school from staying open, or in the event of a terrorist or other event that will prevent the school from staying open, Montessori Explorer is not obligated to refund tuition or make up days lost.
PANDEMICS & OTHER DISASTERS: PARENT INITIAL
SCHOOL CLOSURE/VACATION TIME
*School year at Montessori Explorer begins in July and ends in June the following year. A school closure calendar for the year will be given to the Parents at the beginning of each year or if changes were made.
SCHOOL CLOSURE/VACATION TIME: PARENT INITIAL
PROFESSIONAL GROWTH DAYS FOR TEACHER
The teachers have 10 days reserved for professional growth days (EP Days). The legal paid holidays are outlined under Holidays. The professional growth days are only for staff and the school is closed for children. Teachers engage in professional growth training sessions and sometimes teacher will set up parent meetings during these days when they see it necessary to connect with parents. The school will be closed on those days.
PROFESSIONAL GROWTH DAYS FOR TEACHER: PARENT INITIAL
HOLIDAYS
The school holidays are outlined in the school calendar for the entire school year. I understand that I am NOT entitled to any refund, credit, make-up day, or any other allowance for holidays.
HOLIDAYS: PARENT INITIAL
ABSENCES
I understand that NO allowances shall be made for occasional absences. Refunds, credits, or make-up days cannot be granted. The School year is continuous from August to June. The annual tuition is divided into 12 equal monthly installments payable on or before the 5th of each month. There will be no credit given for absences, vacation, or illness as you are responsible in completing the full 12 monthly installments for the school year 20-2021.
ABSENCES: PARENT INITIAL
SCHOOL PROGRAM
Students are admitted to a partial week program only if space is available and priority is given only to the students enrolling to the 2 – 3-year toddler program. Once the child is moved to the 3-4-years old Pre-K classroom, the child has to attend a 5-day program. Parent can choose the half-day or full day, but the child must attend Monday through Friday. The PreK program is geared towards preparing children for the TK and Kindergarten program and the child benefits from being at the school to receive all important lessons that are covered in the PreK classroom.
SCHOOL PROGRAM: PARENT INITIAL
WITHDRAWAL FROM PROGRAM
Parents or the School may terminate the Student’s enrollment at any time for any reason. In the event of withdrawal, all withdrawals must be communicated with a 30-day written notice (letter/email). The parent is responsible for completing all outstanding payments including the tuition fees for the 30-days. Withdrawals of students are not granted after the first semester other than for military families. Military families must produce evidence that they are moving out of the area. Students withdrawing after the first semester of the school year must pay the remaining tuition installments until end of the school year. No records will be transferred until all payments are up to date.
WITHDRAWAL FROM PROGRAM: PARENT INITIAL
TRANSITIONAL KINDERGARTEN & KINDERGARTEN PROGRAM
Montessori Explorer School may transfer students who are considered transitional kindergarten with children who are kindergarten/first grade (Kindergarten cut-off is, the child must turn 5 years on or before September 1st or six years of age on or before September 1st of the first grade). The transfer of such children to the Compass Montessori School lower elementary classroom does not create or imply eligibility for these children to graduate with peers who are already considered Kindergarten. Graduation ceremonies are only for children who have been considered Kindergarten based on the State of California age limits for the current school year. Transitional Kindergarten children who have been with the school’s elementary program have to repeat a second year of kindergarten to be considered to graduate. The Montessori curriculum is designed to follow the child, thus children who are in transitional kindergarten will also be exposed to the same philosophy. When children display advanced learning, the classroom teacher will continue to give lessons that may be beyond their grade level if they were in a traditional school setting. A child who is in transitional kindergarten may be sitting down to a kindergarten lesson or beyond, but we will not consider such children as kindergarten or first grade. They are merely receiving lessons that they are ready for in an advanced learning environment.
TRANSITIONAL KINDERGARTEN & KINDERGARTEN PROGRAM: PARENT INITIAL
CONSENT AND INDEMNIFICATION
Parents hereby give permission for the Student to take part in all School activities, including, without limitation, use of play structures and equipment. Primary students do not go on field trips. The school may from time to time invite organizations to come to the school to provide an enrichment program. These events and the fees will be communicated to the parent in advance. Each Parent hereby release, hold harmless, and absolve the School from liability and responsibility for any injury incurred by the Student at School or during a School activity. In the event of illness or accident to the Student, Parents authorize any representative of the School to obtain emergency medical care for the Student or to provide transportation of the Student to the nearest provider of emergency care to obtain medical treatment. Parents each shall indemnify and hold harmless the School and any representative of School from and against any and all liability that may occur as a result of the School’s exercise of the foregoing authorization. Parents hereby agree to pay any and all costs and medical expenses incurred in connection with such medical treatment.
CONSENT AND INDEMNIFICATION: PARENT INITIAL
SPECIAL INSTRUCTIONS
I understand that field trips and optional programs such as swimming, gymnastics, and special summer programs may be offered in the future. Most of these programs require fees in addition to regular tuition and these fees are payable by the first day of the program. Parents will be informed when such programs are included into the program.
SPECIAL INSTRUCTIONS: PARENT INITIAL
RELEASE OF CHILD
I understand that my child will be released only to those persons whose names I have listed on the Child Enrollment Card and the Information Card. I understand that I must advise the Director or other designated person in charge, in writing, if any person other than those listed is to pick up my child. The teacher will require proof of identification from a caller or any persons arriving to pick up my child. I will also have to inform the person who is picking your child to know the secret code in order to take the child out of the facility.
RELEASE OF CHILD: PARENT INITIAL
MODEL RELEASE
- Montessori Explorer, its licensees, and signees may use photographs, reproductions, and/or sound recordings of my child. Such use may include advertising and publicity purposes.
- Montessori Explorer, its licensees, and signees may not use photographs, reproductions, and/or sound recordings of my child. Such use may include advertising and publicity purposes.
MODEL RELEASE: PARENT INITIAL
ILLNESS/GOOD HEALTH
I understand that I will be notified should my child become ill during the day, and that it will be necessary to plan to have my child picked up with ONE HOURS of such notification by the school. If my child is exposed to or contracts a contagious disease, I agree to notify the teacher. I understand that I will be notified of communicable diseases in accordance with Health Department regulations. If I have authorized in the required Format, the teacher may administer properly labeled prescription medications to my child. The teacher will be notified of any adverse reactions. “Over the counter” medications will NOT be administered with/without written authorization. I understand that I must authorize this administration in the required format for each occurrence. FORM LIC 9221 (6/05) of Health and Human Services should be filled out by the parent/guardian for each occurrence. During a pandemic, the School will exercise its pandemic protocols to add additional health and safety measures. At this time, the parents will be sent the “Pandemic Protocol” guidelines.
ILLNESS/GOOD HEALTH: PARENT INITIAL
INTERVIEWING CHILDREN / INSPECTING RECORDS
The Department of Social Services or licensing agency shall have the authority to interview children or staff, and to inspect and audit children or facility records without prior consent. The licensee shall make provisions for private interviews with any child(ren) and for the examination of all records relating to the operation of the facility. The department or licensing agency shall have the authority to observe the physical condition of the child(ren), including conditions which could indicate abuse, neglect, or inappropriate placement, and to have a licensed medical professional physically examine the child(ren).
INTERVIEWING CHILDREN / INSPECTING RECORDS: PARENT INITIAL
INCLEMENT OF WEATHER
In an effort to service our parents and families, it is our intent to remain open every day (except weekends and designated holidays). If inclement weather occurs, please call the Montessori Explorer to ensure that we are open.
INCLEMENT OF WEATHER: PARENT INITIAL
REVISION TO THE CONTRACT AGREEMENT
I understand that prior to making any significant changes in the contract I will be given a two-week written notice. In the event the contract needs revision due to unavoidable changes the school will give a copy of the newly revised admissions agreement for parents to review and sign. The school requests the duly signed agreement no later than two-weeks from the date it was given to the parents. Further I understand that the contract will be renewed at the beginning of each annual year. I understand that in the event that any breach of this agreement by me, or the school, besides other rights or remedies, he/she may have the immediate right to cancel this agreement.
REVISION TO THE CONTRACT AGREEMENT: PARENT INITIAL
DAMAGES
I understand that all possible accommodations have been made to make Montessori Explorer a safe environment for all children. In case of gross negligence or destructive behavior on behalf of my child, I the parent is responsible for any damages caused by my child. I understand that reimbursement for these damages will be expected.
DAMAGES: PARENT INITIAL
ATTORNEY’S FEES
I understand that I am responsible for payments on all costs associated with the collections, including attorney fees & costs, small claims court, by reasons of any default or breach of contract by the parent of any terms in this agreement.
ATTORNEY’S FEES: PARENT INITIAL
ARBITRATION
In the event that any dispute arises, except collections, the parties agree to arbitrate or mediate the disagreement with an arbitration or mediation dispute company. Its decision will be final and not subject to court challenge.
ARBITRATION: PARENT INITIAL
FORM UPDATES AND CHANGES
I understand that I need to submit any changes in personal address or phone numbers to Montessori Explorer as soon as possible. Names and phone numbers on the Emergency Form will be kept current. Please Note: It is the policy of Montessori Explorer that a child will not be released to any person, (other than the child’s parent/guardian) if the person’s name does not appear on the signed and updated Emergency Form. In case of an emergency, a phone call from the parents, and acknowledgement of the secret code listed below will suffice, as long as the person picking up the child can produce identification.
Our Secret code is
FORM UPDATES AND CHANGES: PARENT INITIAL
PARKING AREAS
To be in compliance with the City of Chula Vista and out of respect for our neighbors Montessori Explorer request parents/guardians who are picking and dropping off children to REFRAIN from parking in front of our neighbor’s sidewalks NOR to block off their garages. Parents are asked to park Curbside in front of 271 East “J” Street, Chula Vista, CA 91910 for not more than 05 minutes. Any longer visits parents are kindly requested to use the Chula Vista Community Church parking lot and use ONLY the stairwell that leads to East “J” Street. Parents agree not to create a parking hazard or traffic congestion of any kind on J Street. The parent agrees to drive safely while on the church parking lot, be responsible and respectful drivers. Parents agree to park in only marked parking spots and not to block the driving paths. Parents agree to exercise respect at all times, and not to litter to parking lot while on the church parking lot.
PARKING AREAS: PARENT INITIAL
SCHOOL DRIVEWAY
School driveway is not for parent parking. Parents must not block the driveway or park on the front driveway at any time.
SCHOOL DRIVEWAY: PARENT INITIAL
NO SMOKING
Smoking is NOT allowed on school premises, parking lot or any area within 500 meters of the school. Secondhand smoking is a health hazard to young children and parents who disregard and neglect the health hazard puts children in danger and is reportable as parent neglect.
NO SMOKING: PARENT INITIAL
PARENT INVOLEMENT
Parents are required to attend all orientations, parent teacher conferences, class meetings, annual performances, graduations etc. that the school organizes. This shows support to all children, families and the school. Orientations and class meetings contain valuable information where parents learn about the Montessori Method and how children develop. Montessori Explorer requires at least one parent’s participation for all events. Most of these events with the exception to the annual performance and graduation are PARENTS ONLY.
PARENT INVOLEMENT: PARENT INITIAL
EMERGENCY PREPARDNESS
Parents should complete the emergency preparedness forms and have the child’s earthquake kits ready and brought to the school on the first day of school. Parents are required to follow the guidelines on the earthquake form when preparing the emergency pack.
EMERGENCY PREPARDNESS: PARENT INITIAL
GENERAL PROTECTION WAIVER
No right under this contract will be waived (lost) merely by delaying or failing to exercise it. Consent to one act shall not be considered consent to any other or subsequent acts. Any waiver or default under this agreement must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this agreement. The invalidity or unenforceability of any particular provision shall not affect the other provisions, and this agreement shall be constructed in all respects as if such invalid or unenforceable provisions were omitted. Parents agree to complete all forms that is required for admission fully, including signatures and sent to school by mail or dropped off June 29th of each year.
GENERAL PROTECTION WAIVER: PARENT INITIAL
By signing this agreement, I the parent have read and received a copy of this contract consisting of 13 pages. I understand and agree to abide by the provisions stated. IN WITNESS WHEREOF, this Agreement is entered into by and between the parties as of the date first written above. MONTESSORI EXPLORER Dinusha S Perera
Date
Date Format: MM slash DD slash YYYY
Signature of Parent/Guardian (1)
Date
Date Format: MM slash DD slash YYYY
Signature of Parent/Guardian (2)
Date
Date Format: MM slash DD slash YYYY
Address
E mail address
Phone number

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Montessori Explorer

ADMISSIONS AGREEMENT

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